Back to SHARP overview

SHARP survey

Frequently asked questions

We have lots of sources for data. But the SHARP survey has been one of the most valuable data collection tools for our state. It provides parents, schools, and public health with information they can’t get anywhere else, or from any other data source—because the information comes from the students themselves.

The SHARP survey has been conducted every other year in Utah public schools for over 20 years. It asks questions about substance use; safe and healthy relationships; connection to family, school, and community; physical, social, and mental health; risky or harmful behaviors and what protects kids from these things.  

The SHARP survey is one of the most valuable data collection tools for our state. It provides parents, school, and public health with information they can't get anywhere else or from any other data source—because the information comes from the students themselves.  

It’s an opportunity for adolescents to tell us about the many challenges they face in today’s world—and how well they think they’re prepared to handle them—without the fear of getting in trouble or the risk of someone thinking less of them.  

It is given by local school districts. Our survey contractor, Bach Harrison, meets with districts and helps them throughout the entire process. The local authority prevention team provides support to the schools in some areas. The school districts have the autonomy to decide if they will administer it, and how it is administered.  

Learn more about the survey protocols and what information is provided to school districts and teachers who help administer the survey.  

Schools and school districts are responsible to:  

  • Pick a SHARP coordinator to help train teachers (sometimes called a survey proctor) give the survey, select a sample of classes to participate in the survey, and make sure administration protocols are followed. The survey is usually given by a teacher in the classroom. Some communities have opted to allow local prevention coordinators to come into schools to proctor the survey in the past. 
  • Decide if they will give the survey to just 6, 8, 10, and 12 grade students or do a “census” level survey. This means they will offer the survey to all parents and students in grades 6 through12.   
  • Decide how to collect parent consent.  
  • Track parent consent according to the administration protocols and make sure only those students with parent permission are offered the SHARP survey.  
  • Work with students who have a 504 or IEP plan and their parents to make sure they can take the survey if they choose, so teachers can plan to meet accessibility needs and requirements. We recommend the survey only be taken by students who can complete the survey by themselves (or complete it if someone reads the survey aloud to them) to make sure their answers remain confidential and anonymous. 
  • Follow the administration protocols, including showing students the proctor video before administering the survey. Read the class survey script if the video can’t be shown. This lets students with parental consent know what to expect with the survey and how to participate if they choose to.  
  • Return paper surveys to Bach Harrison according to administration protocols.  
  • Share findings from their school district report with parents.  

Parents are responsible to: 

  • Choose whether to allow their child to take the SHARP survey. 
  • Sign the parent consent letter or form. 
  • Return the parent consent letter/form to their child’s school. 
  • Talk to their child about the survey. 

Students are responsible to: 

  • Choose whether to take the survey, as long as their parents have given permission. 
  • Answer questions on the survey as best they can.  
  • Skip any questions they feel uncomfortable with, don’t understand, or don’t want to answer.  
  • Talk to their parents if they have any questions or concerns after taking the survey.  

The Utah Department of Health and Human Services and Bach Harrison are responsible to:  

  • Oversee the contract with Bach Harrison (the survey company that helps schools administer the SHARP survey). 
  • Receive DHHS institutional review board (IRB) approval. 
  • Create the parent consent letter or form.  
  • Translate the survey forms and parent consent letter or form.  
  • Teach school districts and survey proctors how to administer the survey. 
  • Work with the CDC to make sure schools are following the SHARP and YRBS sampling and administration protocols.  
  • Analyze the findings.  
  • Post the findings and data reports online.  
  • Share findings with communities including participating schools, school districts, local health departments, and local prevention coordinators.  
  • Explain the findings and answer questions about the SHARP survey.  
  • Create other educational materials, such as the student proctor video, website, and presentations. 
  • Use the data to implement best practice and evidence-based programs, services, and resources in communities.  

Paper or online survey  

The survey can be taken in 1 of 2 formats: a paper/pencil survey or an online survey through Alchemer, an online survey platform. Both administration options offer a high level of privacy, anonymity, and data confidentiality.  

  • Both the paper and online survey do not collect any identifying information that could be tied back to an individual student.  
  • We have strong protocols to make sure that no teacher or administrator comes into contact with an actual paper survey form.  

For paper surveys, packets are not opened until they arrive at Bach Harrison’s main office, where they are scanned and the data are aggregated.  

For the online survey, each school is provided with a school-specific URL that students type into an internet browser and take as an anonymous form. Once the student closes their browser the data can’t be accessed. If a student tries to revisit the URL, they will be provided with a new form. There is no login required. No IP addresses are collected and stored. There is no way to trace a student’s response back to them. More information on Alchemer’s security features and measures can be found here 

Who created the SHARP survey?  

The SHARP survey was created in 2003 by the former Utah Department of Health and Utah Department of Human Services (now merged into a single state agency, the Utah Department of Health and Human Services) and the Utah State Board of Education (USBE).  

However, the survey is fully paid for, owned, and maintained by the Utah Department of Health and Human Services; it is not administered by the Utah State Board of Education. The decision to participate in the SHARP survey is—and has always been— a local one. This decision is made by parents, students, and the local education authority only. It has never been made by the USBE. Local education agencies may continue to participate regardless of USBE decisions. The survey will continue to be available for free to Utah school districts and schools. The funding and administration of SHARP are provided by the Utah Department of Health and Human Services. 

Do schools have to pay for the survey? 

No. The survey will continue to be available for free to Utah school districts and schools. The funding and administration of SHARP are provided by the Utah Department of Health and Human Services.